Partnership Program

The SU MacEwan Student Centre Supports Student-Focused Events

The Students’ Union is always looking for ways to partner in improving U of C undergraduate student quality of education and student life on campus. That’s what the SU Partnership Program is about. If you are a student group, university department or outside organization interested in hosting an innovative and student-centered non-profit event on campus, we can help. 

The SU will consider donating the use of our MacEwan Student Centre facilities and discounting catering services for great student events held in our facilities. We only ask that you submit your application a minimum of 20 business days before the planned event and recognize our contribution to the success of your event in all of your promotional and event materials. A report on how well the event went is also required within 20 days of the completion of the event.

If you are interested in partnering with the SU for your next event, check out our Applications Guidelines and Application Form: [ PDF / DOC ]
 

PARTNERSHIP PROPOSAL

Eligibility for support under the SU Partnership Program is open to student groups, university departments and outside organizations interested in hosting innovative and student-centered non-profit events in the MacEwan Conference and Event Centre at the University of Calgary.

Based on the merit of your application, the SU can provide free space and limited discounts on catering services within the facility.

Please review the guidelines below and submit your application.

Applications must be received by the SU at least 20 business days prior to the first day of your event.

Partnership Application Guidelines

[ Download the Partnership Guidelines as an Acrobat PDF file. ]

A successful application will demonstrate a clear benefit for undergraduate students.

1. Applications must be complete and adhere to eligibility requirements.
2. All applications for SU partnership must include a tentative MacEwan Conference & Events Centre contract for the event. (Your contract should reflect any pre-established discounts provided to your group) To request a tentative booking, please contact the MacEwan Conference & Events Centre (MCEC) at 403-210-9375.
3. Discounts for MacEwan Conference & Events Centre catering services will not exceed 25% of the current menu rates.
4. SU sanctioned clubs may be eligible for Partnership funding in extraordinary circumstances and upon referral by the Clubs Committee.
5. The SU must be recognized in all promotional materials used to publicize the event you are hosting. Approved applicants must submit copies of draft promotional and event materials to the SU Communications Department (robyn.dinnadge@ucalgary.ca) for approval prior to implementation.
6. If a partnership application is granted, recipients must follow all MacEwan Conference & Events Centre regulations that pertain to their event, including payment and cancellation schedules and penalties, and food and beverage restrictions. Under no circumstances should a partnership arrangement be interpreted as exempting you from these requirements.

Partnership applications are reviewed and approved by the SU Operations and Finance Committee. All decisions are final and partnership arrangements cannot be renegotiated after the fact.

Partnership with the SU does not absolve applicants from additional costs incurred after this application has been submitted for consideration. The onus is on the applicant to consider and include all potential costs before submitting an application package.