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Payroll Coordinator
Payroll Coordinator 150 150 HR
ABOUT THE STUDENTS’ UNION

The Students’ Union (SU) is one of the leading undergraduate student associations in Canada. We are a not-for-profit organization that works to ensure that University of Calgary undergraduate students have the best possible university experience through advocacy, representation, and providing valuable on-campus services and programs. We also manage several businesses within the MacEwan Student Centre including a restaurant and bar, two concert venues, a convenience store, a used bookstore and copy centre, and the MacEwan Conference & Event Centre.

We’re in the business of student leadership, and so SU staff are all teachers in some capacity. We coach, mentor, and work alongside the elected members of our student government to help them develop skills and make good decisions for the organization. As such, the SU is a nimble and leading-edge organization that can pivot quickly to address emerging issues and trends.

The SU offers all our employees a competitive, market-determined salary. Our benefits, though, tend to exceed the market. These include:

  • Five weeks paid vacation, to start
  • Unlimited paid sick time
  • A six percent RRSP matching program
  • Full health and dental benefits plus a health spending account
  • A mission-driven culture that values work-life balance, diverse experiences, and kindness

People love working for the SU because we care about our employees and empower them to thrive and succeed. The result is a very low turnover and a long-serving staff who are passionate about what they do. If you’re tired of being treated like a cog in a machine and want to do something that matters without sacrificing your home life, the SU might just be the right fit for you.

POSITION SUMMARY

Reporting to the Controller, the Payroll Coordinator is responsible for managing and delivering all aspects of payroll and benefits for salaried and hourly employees. This position handles full-cycle payroll and ensures compliance with federal and provincial legislation, Students’ Union policies, and best practices. The Payroll Coordinator also provides accounting support to the Finance team and collaborates closely with Human Resources and management to train and support staff on payroll and time and attendance processes.

This position will start on January 2, 2026.

SALARY

For this position, the hiring range is $55,000 to $60,000, and the offered salary will be negotiated based on a candidate’s experience. As a not-for-profit organization, it is unlikely we will be able to offer a salary outside of this range.

KEY RESPONSIBILITIES
Payroll & Benefits Administration
  • Process biweekly payroll for all employees, including gratuities and allowances.
  • Maintain accurate employee information in payroll systems (new hires, terminations, banking details).
  • Verify time and attendance data for hourly staff.
  • Prepare payroll-related journal entries and reconciliations.
  • Administer employee benefits and RRSP contributions, including enrollment and inquiries.
  • Respond to employee questions regarding pay, deductions, and T4s.
  • Prepare year-end payroll tasks, including T4s and reporting.
  • File annual WCB reports and assist with incident reporting in coordination with HR.
Accounting & Reporting
  • Reconcile payroll general ledger accounts monthly.
  • Assist with annual audit requirements.
  • Prepare annual payroll budget.
  • Provide backup for accounts receivable and accounts payable functions.
Compliance & Process Improvement
  • Ensure payroll and benefits practices comply with legislation and Students’ Union policies.
  • Support training and onboarding for payroll and timekeeping processes.
QUALIFICATIONS AND COMPETENCIES
  • Post-secondary education in Business or Accounting and Payroll Compliance Practitioner (PCP) certification.
  • Minimum 2 years of payroll and accounting experience.
  • Knowledge of Ceridian PowerPay and Dayforce Time and Attendance (or similar systems).
  • Strong understanding of payroll compliance and Canadian employment legislation.
  • Proficiency with Sage 300 (or similar) and Microsoft Office Suite.
  • High attention to detail and ability to maintain confidentiality.
  • Excellent communication and interpersonal skills.

For more information, check out the position description.

LOCATION

This a fully in-office position on the University of Calgary main campus.

HOW TO APPLY

Please send your resume and cover letter to resumes@su.ucalgary.ca. We are accepting applications until December 15, 2025, or until we find the right candidate.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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Review Board Student Member
Review Board Student Member 150 150 admin

We are looking to fill up a student vacancy for the SU Review Board position.

The Review Board is an independent, arms-length committee of the Students’ Legislative Council, charged with the judicial functions of the Students’ Union. Students can apply to the Review Board to appeal SU decisions that they believe were unfair or in violation of the SU’s Union Bylaw or Union Policy.

Read the full POSITION DESCRIPTION (DOCX) here.

HOW TO APPLY

Please submit applications to Jonathan Ezeumeh <ifeanyichukwu.ezeume@ucalgary.ca> by 4:00PM, January 16, 2026.

Applicants are required to use the Review Board and Tribunal Application Form (DOCX) included here:

APPLICATION (DOCX)

Statement on Employment Equity, Diversity, and Inclusion
The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika), Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Wesley First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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Senior Coordinator, Student Engagement
Senior Coordinator, Student Engagement 150 150 HR
ABOUT THE STUDENTS’ UNION

The Students’ Union (SU) is one of the leading undergraduate student associations in Canada. We are a not-for-profit organization that works to ensure that University of Calgary undergraduate students have the best possible university experience through advocacy, representation, and providing valuable on-campus services and programs. We also manage several businesses within the MacEwan Student Centre including a restaurant and bar, two concert venues, a convenience store, a used bookstore and copy centre, and the MacEwan Conference & Event Centre.

We’re in the business of student leadership, and so SU staff are all teachers in some capacity. We coach, mentor, and work alongside the elected members of our student government to help them develop skills and make good decisions for the organization. As such, the SU is a nimble and leading-edge organization that can pivot quickly to address emerging issues and trends.

The SU offers all our employees a competitive, market-determined salary. Our benefits, though, tend to exceed the market. These include:

  • Five weeks paid vacation, to start
  • Unlimited paid sick time
  • A six percent RRSP matching program
  • Full health and dental benefits plus a health spending account
  • A mission-driven culture that values work-life balance, diverse experiences, and kindness

People love working for the SU because we care about our employees and empower them to thrive and succeed. The result is a very low turnover and a long-serving staff who are passionate about what they do. If you’re tired of being treated like a cog in a machine and want to do something that matters without sacrificing your home life, the SU might just be the right fit for you.

POSITION SUMMARY

Reporting to the Manager, Student Services, the Senior Coordinator, Student Engagement is primarily accountable for the effective management, coordination, and continuity of new and ongoing SU events and programming, including high level oversight of the SU registered clubs service.

The Senior Coordinator, Student Engagement works with two full-time Coordinators, Student Organizations, and up to six part-time student Program and Event Assistants. The incumbent is responsible for advising and coaching elected officials and SU staff in accomplishing their mandate as it relates to fostering student engagement and a vibrant and inclusive student life on campus. The position oversees the SU’s annual events program, advises the Coordinators, Student Organizations on SU registered club issues, and conducts research and analysis with the aim of understanding the desires of undergraduate students in this regard.  To this end, the position will seek out and nurture relationships and partnerships with university units and departments with similar goals.

SALARY

For this position, the hiring range is $54,000 to $60,000 and the offered salary will be negotiated based on a candidate’s relative experience. As a not-for-profit organization, it is extremely unlikely that we will be able to offer a successful candidate a salary outside of this range.

KEY RESPONSIBILITIES
  • Directs all aspects of engagement activities, including conceptualization and planning of events and programs, booking space, equipment, catering, and talent (speakers, bands, etc.), execution of on-site logistics and effecting of consistent debriefing and evaluation with the goal of continuous improvement.
  • Directs all aspects of the Undergraduate Research Symposium including abstract submission and vetting, solicitation of award donations, coordination of judges and ensuring the symposium and awards reception runs smoothly.
  • Directs all aspects of the Teaching Excellence Awards including soliciting student nominations, scheduling classroom visits, coordination of committee responsibilities, and ensuring the awards reception is executed well.
  • Provide information and advice on club and SU operational and governance procedures to the Coordinators, Student Organizations, the Programs and Services Committee, and the VP Internal.
  • Assists the Executive, elected officials, Program and Event Assistants and department staff to articulate, plan and implement events programming as it relates to their portfolio responsibilities; ensures all engagement activities are consistent with SU policies and organizational priorities.
  • Support the orientation and training sessions for the elected officials as they are transitioning into their roles.
  • Support the recruitment, hiring, training, supervision and evaluation of the Coordinators, Student Organizations and Program and Event Assistants; mentors and coaches them towards the successful conceptualization, planning, and execution of mandated responsibilities.
  • Facilitate relationships with university administrators and units in relation to SU registered clubs’ coordination and SU events programming.
  • Support the Marketing and Communications Department with event marketing and communication planning as required.
  • Directs and implements the creation and conceptualization of new programming, as required, including researching, budgeting, writing, and presenting proposals, conducting risk assessments, and ensuring the passage of new programming proposals through the SU’s administrative system.
  • Ensures compliance of all events and SU registered clubs’ activities with internal procedures and policies related to risk management.
  • Monitors expenditures related to program and activities; ensures expenditures remain within budgetary guidelines; applies cost-saving techniques were possible; reviews financial statements to ensure accurate reporting of monthly expenditures.
  • Contributes to budget development by providing accurate expense estimates.
  • Assists with the creation and updating of operational policy related to SU registered clubs administration, space, and event management.
  • Other duties as assigned by the Director, Student Services.
REQUIRED COMPETENCIES
  • Skilled Communicator: possesses strong written, verbal and listening skills; can distill and clearly communicate complex information; demonstrates a transparent, succinct, and positive communication style across a variety of communication settings and styles.
  • Multi-Task and Manage Priorities: effectively balances multiple projects and the interests of competing stakeholders through a system of compromise, prioritization and planning while integrating day-to-day emerging issues; can orchestrate multiple activities and diverse resources simultaneously to accomplish a goal.
  • Event Management: proven ability to plan for the design, development, implementation and evaluation of events and other programming geared towards increasing student engagement; differentiates among goals, measurable objectives, related activities, and expected outcomes; decides what skills and knowledge to incorporate into event staff training.
  • Problem Solving: capable of assessing and mitigating short and long-term risk, while being agile and pivoting or adapting plans when necessary. Critical thinking and conflict management skills are a must.
  • Organizational Awareness: understands post-secondary organizations, their politics, and their environments; can effectively get things done through both formal channels and informal networks; recognizes and uses post-secondary culture and language to produce the best possible response; understands the history, political context and reasoning behind key policies, practices, and procedures.
  • Team Leadership: proven ability to lead, coach and manage a diverse team; resolves conflicts and gives constructive criticism; uses strategies to boost morale and productivity (i.e. team-building activities, informal recognition and professional development).
  • Mentorship: experience in coaching or training others; can effectively guide and assist others to make strong decisions based on evidence; ability to remain calm when faced with conflicting ideas or requests.
  • Financial Management: budgeting aptitude and basic financial literacy; demonstrated ability to understand and justify budgetary decisions.
QUALIFICATIONS

A university degree (preferably in communications, education, psychology, sociology, or equivalent) or a diploma in event planning or management with two to three years of relevant experience in professional event planning, program management, or supervision. An equivalent combination of education and experience would be considered. Experience within a post-secondary education or a non-profit setting is preferred.

For more information, check out the position description.

HOW TO APPLY

Please send a resume and cover letter to resumes@su.ucalgary.ca. We are accepting applications until January 2, 2026, or until we find the right person. We’re hoping to interview candidates and make a decision in mid to late January.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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Deputy Returning Officers – SU Elections
Deputy Returning Officers – SU Elections 150 150 HR

The Deputy Returning Officer (DRO) is primarily responsible for assisting the Chief Returning Officer (CRO) with the administrative requirements of the Students’ Union (SU) General and By-Election.  The DRO is a resource provided to students by the SU. As such, the incumbent is responsible for promotional and administrative tasks, ensuring the SU Elections are supported according to the direction of the SU. Required working days will be between January 19, 2026 and March 6, 2026.

KEY RESPONSIBILITIES

  • Assist in ensuring Election Candidates adhere to campaigning rules via poster patrol
  • Assist in the set-up, take down and staffing of polling stations and addressing students’ election-related queries.
  • Assist the CRO in distributing promotional materials related to voting days.
  • Assist the Manager, Student Services and CRO in executing and promoting the election forums and candidate fair.

Applicants must:

  • be current University of Calgary undergraduate students; and
  • not be involved in the SU’s elections in any other capacity (i.e., as a candidate, campaign manager, or volunteer).

For more information, please check out the position description. Pay for this position is $15.00/hour. 

HOW TO APPLY

Please send a resume, cover letter, and your class schedule to elections@su.ucalgary.ca.

Application deadline is January 6, 2026 at 4:30pm.

Only those applicants who are selected for an interview will be contacted.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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