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Assistant Manager, Event Operations
Assistant Manager, Event Operations 150 150 HR
ABOUT THE STUDENTS’ UNION

The Students’ Union (SU) is one of Canada’s leading undergraduate student associations. We operate on-campus businesses including a restaurant and bar, concert venues, a bookstore, and our conference & event centre.

In this role, you’ll take a leadership role in event operations, overseeing a team of supervisors and hourly staff. You’ll manage day-to-day operations, coordinate complex events, and mentor staff. You’ll have the chance to influence processes and see the direct impact of your work.

We offer:

  • Competitive pay
  • Five weeks of vacation
  • Unlimited sick time
  • 6% RRSP matching
  • Life Balance Benefit
  • Health and dental coverage
POSITION SUMMARY

The MacEwan Conference and Event Centre is seeking a hands-on, people-focused Assistant Manager, Event Operations. This full-time role leads a team of supervisors and event staff to deliver seamless on-campus and off-site events. The primary function is to oversee event operations, manage staff performance, coordinate catering and logistics, and ensure clients receive professional, high-quality service.

SALARY

For this position, the hiring range is $55,000 to $63,000 and the offered salary will be based on a candidate’s relative experience. As a not-for-profit organization, it is extremely unlikely that we will be able to offer a successful candidate a salary outside of this range.

KEY RESPONSIBILITIES
  • Lead and supervise a team of event supervisors and hourly staff to deliver high-quality events, including room set-ups, catering, and logistics.
  • Oversee all aspects of on-campus catering and off-site delivery, including coordinating the MCEC vehicle, staffing, and supply management.
  • Manage client interactions, troubleshoot issues, and ensure smooth execution of events, from small meetings to large-scale conferences.
  • Maintain, store, and track AV and event equipment; coordinate repairs and preventive maintenance with Facilities.
  • Monitor and manage inventory of all event supplies, furniture, linens, decor, and alcohol-related products; prepare supplier orders as needed.
  • Ensure compliance with health, safety, legal, and operational standards, including emergency preparedness, responsible alcohol service, and food safety.
  • Plan, assign, and communicate daily tasks for all team members, and provide ongoing coaching, mentorship, and performance evaluations.
  • Collaborate closely with Sales, Coordination, and other SU departments to align staffing, logistics, and operational needs.
  • Actively participate in events as needed to support service delivery, problem-solving, and operational oversight.
  • Identify opportunities to improve processes, efficiency, and guest experience while managing labor and cost controls.
  • Assist with administrative tasks, reports, and operational documentation as required.

QUALIFICATIONS

  • 3–7 years in hospitality or event operations (college diploma or equivalent experience).
  • Minimum 2 years supervising or leading a team, including salaried supervisors.
  • Class 5 Alberta Driver’s License (mandatory).
  • Experience managing events of 50–500+ guests, including catering and bar service.
  • Strong interpersonal, organizational, and communication skills.
  • Comfortable with MS Office, iPad/iPhone, and event/catering software (Opera, Prismm, Formitize, 7Shifts, Dropbox, Square POS).
  • Able to lift 10–40 lbs, push/pull 10–80 lbs, stand for extended periods, and operate aerial lifts.
  • Assets: ProServe, WHMIS, First Aid certification, university event experience.

This is a physically active role and includes:

  • Lifting/carrying: 10 to 40 lbs.
  • Pushing/pulling: 10 to 80 lbs.
  • Operating aerial lifts
  • Working in varying indoor/outdoor temperatures
  • Balancing banquet trays
  • Standing and walking for extended periods
  • High levels of guest interaction and public engagement
  • Repetitive movements (bending, lifting, walking)
  • Navigating busy event environments with noise and congestion.
For more information, please check out the position description.
HOW TO APPLY

Please send a resume and cover letter to resumes@su.ucalgary.ca. We are accepting applications until May 31, 2026 or until we find the right person. We’re hoping to interview candidates and make a decision in early May.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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ELECTED OFFICIAL POSITIONS – VARIOUS
ELECTED OFFICIAL POSITIONS – VARIOUS 150 150 admin

The Students’ Union is currently looking for applicants to fill appointed positions for three Faculty Representative positions, and one Senate Student-at-Large position. All positions will require a completed SU Faculty Representative Appointment Application.

Brief descriptions are provided below, followed by downloadable Position Description and application form documents.

Applications are due March 31, 2026 at 4:30 pm and sent to Laura Brooks <laura.brooks@ucalgary.ca>.

Faculty Representatives are the main communication link between the SU and the faculty in which they are registered. They are responsible for representing and promoting the interests of the students in their faculty. Successful candidates will be reliable, flexible and have superior interpersonal, organizational and writing skills.

School of Architecture Planning and Landscape Faculty Representative

  • Preparing for, attending and participating in Students’ Legislative Council meetings (weekly in the fall/winter)
  • Preparing for, attending and participating in General Faculties Council meetings (monthly)
  • Serving on SU Committees
  • Working with the Faculty of the School of Architecture, Planning and Landscape (SAPL), student clubs, and students-at-large to promote SU events and initiatives and represent student interests
  • Attending meetings in the SAPL Faculty, including Faculty Council and its committees

Position Description [PDF] |  Application [DOCX]

Schulich School of Engineering Faculty Representative

  • Preparing for, attending and participating in Students’ Legislative Council meetings (weekly in the fall/winter)
  • Preparing for, attending and participating in General Faculties Council meetings (monthly)
  • Serving on SU Committees
  • Working with the Schulich School of Engineering, student clubs, and students-at-large to promote SU events and initiatives and represent student interests
  • Attending meetings in the Schulich School of Engineering, including Faculty Council and its committees

Position Description [PDF] |  Application [DOCX]

Social Work Faculty Representative

  • Preparing for, attending and participating in Students’ Legislative Council meetings (weekly in the fall/winter)
  • Preparing for, attending and participating in General Faculties Council meetings (monthly)
  • Serving on SU Committees
  • Serving on the City Innovation Students’ Association (CISA) Board
  • Working with the Faculty of Social Work, student clubs, and students-at-large to promote SU events and initiatives and represent student interests
  • Attending meetings in the Faculty of Social Work, including Faculty Council and its committees

Position Description [PDF] |  Application [DOCX]

Senate Student-at-Large Representative

The Senate’s main goal is to inquire into any matter that might benefit the university and enhance its position in the community.  The Senate also confers honorary degrees to deserving individuals.

Senate Student-at-Large Representatives represent undergraduate students on the University of Calgary’s Senate. Membership on Senate involves a time commitment of approximately one meeting per month.  Regular attendance at meetings is essential.  Senate members may also be asked to serve on sub-committees which also meet approximately once per month.

  • Attending Senate and assigned committee meetings.
  • Reporting to the Students’ Union on Senate initiatives and activities.
  • Report any recommendations that it considers advisable to the Students’ Union.
  • Supporting the Chancellor by attending at least one convocation exercise and other ceremonial exercises.
  • Participating in campus activities, particularly those related to students.
  • Promoting the university and facilitating opportunities for university personnel to speak to community groups.
  • Enhancing the university’s and Students’ Union’s position in the community by promoting initiatives and activities, fostering student interests, recognizing excellence, and representing public interest.

Position Description [PDF] |  Application [DOCX]

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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PROGRAMS AND SERVICES COMMITTEE MEMBER
PROGRAMS AND SERVICES COMMITTEE MEMBER 150 150 admin

The SU is looking for students-at-large and elected officials to serve on standing committees of the Students’ Legislative Council.

Please visit the committees web page on the SU website for more details on mandates, eligibility requirements, and expected time commitments.

Potential Candidates, please note:

  • You are required to submit a consolidated schedule comprising your classes, academic and other personal commitments for each semester (work, clubs, practicum, volunteer, etc.) with this application form.
  • Application deadline: May 7, 2026 at 4:30pm
  • Completed applications can be sent to Laura Brooks @ laura.brooks@ucalgary.ca.
APPLICATION FORM

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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Review Board Student Member
Review Board Student Member 150 150 admin

We are looking to fill up a student vacancy for the SU Review Board position.

The Review Board is an independent, arms-length committee of the Students’ Legislative Council, charged with the judicial functions of the Students’ Union. Students can apply to the Review Board to appeal SU decisions that they believe were unfair or in violation of the SU’s Union Bylaw or Union Policy.

Read the full POSITION DESCRIPTION (DOCX) here.

HOW TO APPLY

Please submit applications to Jonathan Ezeumeh <ifeanyichukwu.ezeume@ucalgary.ca> by 4:00PM, January 16, 2026.

Applicants are required to use the Review Board and Tribunal Application Form (DOCX) included here:

APPLICATION (DOCX)

Statement on Employment Equity, Diversity, and Inclusion
The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika), Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Wesley First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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Banquet Server/General Event Staff (seasonal)
Banquet Server/General Event Staff (seasonal) 150 150 HR

The MacEwan Conference and Event Centre is a Students’ Union business located in the heart of the University of Calgary campus. With a dedicated events team and professional culinary staff, we are one of Calgary’s leading event facilities.

We are hiring 10–15 part-time Event Staff at $17.00/hour to support events held in Mac Hall and across campus. Flexible hours. Morning and daytime availability preferred. Shifts also include afternoons, evenings, and nights.

What you’ll do

  • Set up event rooms with linen, serviceware, décor, tables, staging, pipe and drape, and A/V
  • Attend pre-event briefings to understand timelines, menus, and special requirements
  • Deliver food and beverages on schedule under supervisor direction
  • Maintain clean, safe, and organized event spaces
  • Reset rooms after events for the next function
  • Follow Students’ Union and AGLC rules for responsible alcohol service
  • Work closely with supervisors, teammates, Facilities, Security, and clients

You will receive daily direction and work under the supervision of the Manager, Event Supervisors, and Banquet Captain on shift.

What this job is like

  • Active, physical work (lifting 10–40 lbs regularly, pushing equipment up to 80 lbs)
  • Busy, fast-paced event environment with noise and tight timelines
  • High interaction with guests, clients, and campus partners
  • Shifts scheduled any 5 days out of 7

What you bring

  • Strong customer service and communication skills
  • Professionalism under pressure
  • Attention to detail and ability to follow verbal and written instructions
  • Planning and organization skills
  • Cultural awareness and ability to work with diverse guests

Experience & education

  • High school education required
  • Banquet, catering, serving, meeting, or event experience preferred
  • University campus experience is an asset

To apply, please send your resume and cover letter to resumes@su.ucalgary.ca. Applicants should be able to work from May 1 to August 30, 2026.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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Deputy Returning Officers – SU Elections
Deputy Returning Officers – SU Elections 150 150 HR

The Deputy Returning Officer (DRO) is primarily responsible for assisting the Chief Returning Officer (CRO) with the administrative requirements of the Students’ Union (SU) General and By-Election.  The DRO is a resource provided to students by the SU. As such, the incumbent is responsible for promotional and administrative tasks, ensuring the SU Elections are supported according to the direction of the SU. Required working days will be between January 19, 2026 and March 6, 2026.

KEY RESPONSIBILITIES

  • Assist in ensuring Election Candidates adhere to campaigning rules via poster patrol
  • Assist in the set-up, take down and staffing of polling stations and addressing students’ election-related queries.
  • Assist the CRO in distributing promotional materials related to voting days.
  • Assist the Manager, Student Services and CRO in executing and promoting the election forums and candidate fair.

Applicants must:

  • be current University of Calgary undergraduate students; and
  • not be involved in the SU’s elections in any other capacity (i.e., as a candidate, campaign manager, or volunteer).

For more information, please check out the position description. Pay for this position is $15.00/hour. 

HOW TO APPLY

Please send a resume, cover letter, and your class schedule to elections@su.ucalgary.ca.

Application deadline is January 6, 2026 at 4:30pm.

Only those applicants who are selected for an interview will be contacted.

STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION

The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.

The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.

The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.

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