ABOUT THE STUDENTS’ UNION
The Students’ Union (SU) is one of the leading undergraduate Student Associations in Canada. We are a not-for-profit organization that works to ensure that University of Calgary undergraduate students have the best possible university experience through advocacy, representation, and providing valuable on-campus services and programs. We also manage several businesses within the MacEwan Student Centre including a restaurant and bar, two concert venues, a convenience store, a used bookstore and copy centre, and the MacEwan Conference & Event Centre.
We’re in the business of student leadership, and so SU staff are all teachers in some capacity. We coach, mentor, and work alongside the elected members of our student government to help them develop skills and make good decisions for the organization. As such, the SU is a nimble and leading-edge organization that can pivot quickly to address emerging issues and trends.
The Students’ Union offers all our employees a competitive, market-determined salary. Our benefits, though, tend to exceed the market. These include:
- Five weeks paid vacation, to start
- Unlimited paid sick time
- A six percent RRSP matching program
- Full health and dental benefits plus a health spending account
- A mission-driven culture that values work-life balance, diverse experiences, and kindness
At the Students’ Union, we prioritize the well-being and professional growth of our employees, fostering a supportive and engaging workplace. Our commitment to a positive work environment has resulted in a dedicated, long-serving team with low turnover. If you are seeking a meaningful career where your contributions are valued without compromising work-life balance, the Students’ Union may be the ideal place for you.
POSITION SUMMARY
The Coordinator, Student Organizations (CSO) is primarily responsible for the administrative and organizational requirements of Students’ Union-registered clubs. Reporting to the Student Organizations Specialist, the CSO serves as a key resource for student clubs and provides a high level of client support to a high volume of student organizations.
The CSO is responsible for identifying issues and taking a proactive approach to improve service delivery. The position requires independent judgment in managing day-to-day club administration, while new or emerging issues are referred to the Student Organizations Specialist and Senior Coordinator, Student Engagement for guidance and advice.
SALARY
The hiring range for this position is $45,000 to $50,000 annually. The offered salary will be negotiated based on a candidate’s relative experience.
As a not-for-profit organization, it is extremely unlikely that we will be able to offer a successful candidate a salary outside of this range.
KEY RESPONSIBILITIES
- Assist new and existing clubs with general administration related to updating and maintaining ClubHub (the SU’s online community management system), collecting current club information, producing required documentation and reports, liaising with university departments and external organizations, distributing club mail, approving and processing relevant funding requests, and tracking related budgets and payments.
- Provide mentorship and guidance to developing student leaders by facilitating training, developing resources, responding to a high volume of email, and meeting with club executives.
- Administer club event requests, ensuring that clubs are aware of and adhere to all relevant regulations, processing complaints regarding club room bookings, and liaising with other offices across campus.
- Maintain risk management and insurance procedures related to on- and off-campus club events, including communicating SU policies, creating and collecting waivers, requesting and collecting Certificates of Insurance, and liaising with external insurance providers and relevant SU staff as required.
- Assist in the recruitment, hiring, training, supervision, and evaluation of the Student Organizations Assistant.
- Plan and coordinate club programs and events such as Clubs Week, club training programs, and the Club Awards event.
- Maintain club communications, including the annual updating of the online Clubs Manual, weekly newsletters, pamphlets, and website, and ensure SU policies and operational guidelines affecting clubs are communicated in a timely manner.
- Maintain and meet club space requirements, including workrooms, lockers, and other areas of the East and West Clubs Areas.
- Assist in the disbursement, collection, and publication of information related to annual reporting requirements for clubs.
- Coordinate and administer the Eric Lahoda Memorial SU Clubs Scholarships and Club Awards, including assisting the Programs and Services Committee with candidate vetting.
QUALIFICATIONS
- A university degree or a diploma in a related field with 1–2 years of relevant experience. An equivalent combination of education and experience would be considered.
- Previous experience working within a post-secondary educational environment is preferred.
- A background working with community boards or student groups, project or event planning, or administrative experience would be an asset.
- Strong administrative and technical proficiency to support the daily transactional requirements of clubs and manage records, budgets, meetings, and documentation.
- Exceptional time management and multitasking skills to meet daily deadlines, ongoing club program commitments, and emerging priorities.
- Strong written and verbal communication skills, with the ability to communicate plans, activities, issues, and other relevant information clearly and effectively.
- Demonstrated influencing and mentorship skills to assist elected officials and student staff in achieving positive outcomes.
- Superior interpersonal skills to interact positively and professionally with students from diverse backgrounds, as well as members of the SU, University, and external community.
HOW TO APPLY
Please send a resume and cover letter to resumes@su.ucalgary.ca.
Applications will be accepted until September 30, 2026, or until the position is filled. We anticipate interviewing candidates and making a hiring decision in early October.
For complete job details, please read the full Position Description
STATEMENT ON EMPLOYMENT EQUITY, DIVERSITY, AND INCLUSION
The Students’ Union is committed to ensuring that members of equity-deserving groups, from a broad range of communities, feel empowered to apply for positions within the organization. We strongly encourage qualified candidates from Black, Indigenous, and/or other racialized communities to apply. Qualified candidates who identify as 2Spirit and/or LGBTQIA+ or are otherwise marginalized on the grounds of gender expression, gender identity, and/or sexual orientation are also strongly encouraged to apply.
The Students’ Union welcomes applications from people with disabilities and believes strongly in accessibility in the work we do. Accommodations are available on request for candidates taking part in all aspects of the selection process – please advise us at any point and we will work with you to meet your needs while respecting your privacy as much as possible.
The Students’ Union is grateful to work on the traditional territories of the people of the Treaty 7 region in Southern Alberta, which includes the Blackfoot Confederacy (comprising the Siksika, Piikuni, and Kainai First Nations), the Tsuut’ina First Nation, and the Stoney Nakoda (including the Chiniki, Bearspaw, and Goodstoney First Nations). The City of Calgary is also home to Métis Nation of Alberta, Region III. The University of Calgary is situated on land adjacent to where the Bow River meets the Elbow River, and the traditional Blackfoot name of this place is Moh’kins’tsis, which we now call the City of Calgary. The Students’ Union also recognizes that land acknowledgments are not enough. We need to pursue truth, reconciliation, decolonization, and allyship in an ongoing effort to make right with all our relations.