STUDENTS’ UNION CLUBS

CLUB AWARD!

Beginning at 10:00 AM on Monday, December 2^nd, you can log into ClubHub to nominate the clubs you care most about for a Club Award! Forms for the Outstanding Jr. Exec Award and Eric Lahoda Memorial Scholarship will also become available on ClubHub on Monday at 10:00 AM. Please note, the submission deadline for all forms is Friday, January 31^st, at 11:59 PM, so get started on your applications now!

For information about Club Awards, the Outstanding Jr. Exec Award, and the Eric Lahoda Memorial Scholarship, check page 26 of the Clubs Manual or click here.

Hi Clubs,

It’s now time to Re-Register for the 2025/2026 academic year! Re-Registration is a mandatory requirement that must be satisfied by all SU Registered Clubs in order to be considered Active for the upcoming academic year. Furthermore, Re-Registration serves as your club’s ticket to accessing perks and bonuses exclusive to SU Registered Clubs such as free event spaces, funding for club activities, and more!

To successfully complete Re-Registration, clubs are required to provide the following:

• A roster spreadsheet in which there are a minimum of 20 members listed with at least two-thirds of all members being current undergraduate University of Calgary students. The roster spreadsheet must contain the full name of each member, along with an indication of their current status in the club (i.e., clearly indicate whether they are an undergraduate student, graduate student, community member, etc.). Additionally, UCIDs and UCalgary e-mail addresses must be provided for all undergraduate members listed.
• A club bank statement from within the last three months.
• A list of the club’s income and expenditures for the year.
• A properly ratified governing document (i.e., bylaws or constitution) updated within the last five years.
• Confirmation of successful transition of the executive team for the upcoming year.

Please note, the Re-Registration form for this year opens on March 3^rd at 10:00 AM and closes on May 15^th at 11:59 PM. This form will be available to all clubs, including currently Locked clubs. This 10-week period will be the ONLY opportunity clubs have to Re-Register for the upcoming academic year.

Clubs who fail to complete Re-Registration within the above window of time will be marked as LOCKED for the upcoming academic year and will lose all privileges associated with being an SU Registered Club, including but not limited to access to free event spaces, funding for club activities, and various other forms of support. Regarding clubs who miss two consecutive years of Re-Registration, they will be marked as INACTIVE and will be removed from the Clubs Office’s records in addition to losing all privileges associated with being an SU Registered Club. There will be NO EXCEPTIONS GRANTED UNDER ANY CIRCUMSTANCES for failing to complete Re-Registration by the May 15^th deadline.

If you have any questions or need assistance with this mandatory process, please feel free to contact the Clubs Office at clubsoff@ucalgary.ca or stop by our office (MSC 279B, right next to Stör) during regular office hours from 10:00 AM to noon, and 2:00–4:00 PM, Monday through Friday.